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Rental Policies

Rental Policies

  • All rental options include the facility and parking. As a bonus to your guests, museum galleries are open for the first hour of your event (based on the rental option).
  • Based on museum business hours, rentals cannot start before 6:00 pm on Saturdays.
  • The museum is open to the public until 9:00 pm every Thursday, so it is not available for private events.
  • Fundraisers, political, and religious events are not permitted at the McNay.
  • Clients are required to use one of the McNay’s approved caterers.
  • All specialty lighting (up lighting, pin lighting, etc.) is handled through the McNay.
  • Clients are allowed to bring in their own alcohol, but it must be served by the caterers TABC certified bartenders.
  • An off-duty SAPD officer must be hired by the client. Contact information is in the rental contract.
  • No open flames or ice sculptures are allowed inside the museum. They are permitted in the courtyard.
  • Sparklers, red roses, rice, and streamers are not permitted for a bride/groom send-off.
  • Tables and chairs can be rented through the Special Events office. Tables are $7.00 each and black resin folding chairs are $3 each. Chairs are for indoor use only.

For further questions regarding the McNay rental program, please contact the Event Rental Coordinator by email or call 210.805.1782.

Rental Essentials

Approved Catering List

Absolutely Delicious

10223 Sahara, 78216
210.342.2321

absolutelydelicious.com

Anne Marie’s Catering

12475 Starcrest Dr., 78216
210.545.2249

annemaries.com

Black Tie Affairs Catering

1515 Rogers Ave., 78208
210.226.9881

btacatering.com

Don Strange of Texas, Inc.

1551 Bandera Rd., 78228
210.434.2331

donstrange.com

El Jarro de Arturo

13421 San Pedro, 78216
210.494.5084

eljarro.com

Fresh Horizons Creative Catering

2020 Broadway, 78215
210.226.5919

freshhorizons.com

Got It Covered Events

1868 Grandstand, 78238
210.967.3183

gotitcoveredsa.com

Heavenly Gourmet Catering

5005 West Avenue, Suite 1103, 78213
210.496.9090

heavenlyg.com

Jason Dady Catering

PO Box 100510, 78201
210.289.4955

jasondady.com

Page Barteau Catering

2332 North St. Mary’s, 78212
210.821.5371

pagebarteaucatering.com

Paloma Blanca

5800 Broadway, 78209
210.822.6151

palomablanca.net

Spice of Life

1746 Lockhill Selma, 78213
210.366.1220

spiceoflifesa.com

Tim the Girl Catering and Event Planning

312 Pearl Parkway, 78215
210.439.0030

timthegirl.com

True Flavors

PO Box 830408, 78283
210.226.3670

trueflavors.com

FAQs

What is the cost to have my reception at the McNay?

On Saturday, $5,000 for either the Mansion Reception Package or the Contemporary Reception Package. The fee for both packages combined is $7,500 (Ultimate Reception Package). A 20% discount is offered on Fridays and Sundays.

What is included in the rental fee?

Designated rental space including one-hour in specified galleries for your guests to enjoy, and parking.

What is not included in the fee?

Catering, additional use of our Stieren Kitchen as needed by the caterer, table and chair rentals, liability insurance, and hiring of an off-duty police officer.

What is the capacity for seating in the area where dinner and dancing take place?

The Leeper Auditorium can seat 250 guests with a dance floor and 300 without. The dimensions of the Leeper are 81’5” long and 43 feet wide, for a total square footage of 3,483 square feet. The hardwood floors in the Leeper serve as your dance floor.

If I want to have my ceremony on site as well, is there an additional fee and where would this take place?

At the fountain, for an additional charge of $300. If you are having a reception inside the museum, you may seat up to 250 chairs in front of the fountain.

How much is a small ceremony on the grounds (with no reception inside)?

$300, which reserves your choice of either the Main Fountain or the Gazebo for one hour, and is limited to 50 guests. Chair set-up is not allowed. The rain plan for this option is the covered porch to the right of the Main Collection Entrance.

Is the McNay available for rehearsal dinners?

Yes. The Lang Gallery Dining Package option works well for Friday rehearsal dinners. Please see the Rental Brochure for more details.

How much is the deposit, and is it refundable?

The deposit is half of the rental fee, i.e. $2,500. It is non-refundable. The remaining balance is due one month prior to the event.

What is the rain plan?

Either inside the Leeper, or in the AT&T Lobby and Ewing-Halsell Reception Hall in the Stieren Center.

May I choose my own caterer?

You may select from our list of outstanding approved caterers, sure to please every palate and price range. Every company on the list has met the McNay standards of quality, service, and appropriate licensing. The lighting technician and the off duty SAPD officer are also McNay approved, but the client is free to choose all other vendors.

May I bring in the band of my choice?

Yes. Most bands play on the stage of the Leeper Auditorium, which measures 17’8” x 10’ and raises three feet out of the floor. There is a $150.00 AV fee (assessed to the client) for the band to use our electrical distribution panel.

Is there an outdoor area available?

Yes, the Blackburn Patio/Courtyard area is included if you select the Mansion Reception Package for your rental (as opposed to the Contemporary Reception Package) The Courtyard is most often utilized for the cocktail hour, but remains open all evening for your guests to enjoy. Smoking is allowed in the Courtyard, as well as candles (which are not allowed inside the Museum.)

Do I need an appointment for a walkthrough, and how do I know which dates are available?

Yes; please call 210.805.1782 or email rentals@mcnayart.org to schedule a walkthrough appointment during the week, Tuesday- Friday; 10:00 am – 3:30 pm, and to check availability of the desired event date.

Are walkthroughs available on the weekends?

Saturday availability is very limited and appointments are only held in the late afternoon when an evening reception is booked. Please call for availability. Self-walkthroughs are permitted with paid museum admission.

Can I place a date on hold?

Yes; for thirty days at no fee, preferably after a walkthrough. This courtesy will extend the right of first refusal to you should another party express interest in your date.

Do I have to pay for my bridal portrait on the McNay grounds if I have reserved the Museum for my wedding reception?

No. Simply call 210.805.1782 to let the McNay Staff know when you will be on-site, and you will not be charged the $20 photography fee.

Will a McNay staff member be on-site on my wedding day?

Yes. Facilities and Security Staff will be on-site the entire event.

Inquiry Form

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