Rental Policies

Rental Policies

  • A Ceremony is an additional fee of $400 to the rental price.
  • All options include the facility, parking, and museum security.
  • Event furniture can be rented through the McNay Special Events Department.
  • Clients are required to use one of the catering companies from the list of McNay approved caterers. If client is not using the caterer for bar service, the client must use a McNay approved bar service company.
  • Clients are required to use the McNay approved lighting company for specialty lighting needs.
  • Clients are required to hire a professional wedding planner/coordinator for their event.
  • The renter of the facilities may bring in alcoholic beverages to be served by the caterer.
  • Clients are required to hire the McNay approved San Antonio Police off duty officer. All rental events with 150 guests or more are required to hire two (2) San Antonio Police off-duty officers.
  • No open flames, glitter, sparklers, confetti, or ice sculptures are allowed.
  • Event start times (this is the earliest the event can start):
    • Saturday: 6 PM
    • Sunday: 6 PM
    • Wednesday: 6:30 PM
    • Friday: 6:30 PM
  • All events must end by 11:30 p.m. If using Leeper Auditorium, vendors have access at 1 p.m. and have one hour to load out.
  • Options include one hour in designated gallery space (Availability of galleries is subject to special exhibition schedule).

For further questions regarding the McNay rental program, please contact the Event Rental Coordinator by email or call 210.805.1782.

Rental Essentials

Approved Catering List

Absolutely Delicious

10223 Sahara, 78216

Anne Marie’s Catering

12475 Starcrest Dr., 78216

Black Tie Affairs Catering

1515 Rogers Ave., 78208

Don Strange of Texas, Inc.

1551 Bandera Rd., 78228

Got It Covered Events

1868 Grandstand, 78238

Heavenly Gourmet Catering

5005 West Avenue, Suite 1103, 78213

Jason Dady Catering

PO Box 100510, 78201

Page Barteau Catering

2332 North St. Mary’s, 78212

Paloma Blanca

5800 Broadway, 78209

Spice of Life

1746 Lockhill Selma, 78213

The RK Group, Inc.

4039 E I-10, 78219

Tim the Girl Catering and Event Planning

1127 South St. Mary’s, 78210

True Flavors

PO Box 830408, 78283


What is the cost to have my reception at the McNay?

On Saturday, $5,500 for either the Mansion Reception Package or the Contemporary Reception Package. The fee for both areas combined is $8,000.

What is included in the rental fee?

Designated rental space including one-hour in specified galleries for your guests to enjoy and parking.

What is not included in the fee?

Catering and the added venue fee (10% fee based on all client food and beverage purchases) with their contracted caterer (excludes labor, caterer’s furniture, and tax). Additionally, our cleaning fee (when using Leeper Auditorium), table and chair rentals, liability insurance, specialty lighting, and hiring of an off-duty police officer.

What is the capacity for seating in the area where dinner and dancing take place?

The Leeper Auditorium can seat 250 guests with a dance floor and 300 without. The dimensions of the Leeper are 81’5” long and 43 feet wide, for a total square footage of 3,483 square feet. The hardwood floors in the Leeper serve as your dance floor.

If I want to have my ceremony on site as well, is there an additional fee and where would this take place?

At the fountain or the mansion front lawn, for an additional charge of $400. If you are having a reception inside the museum, you may seat up to 250 chairs in front of the fountain or on the lawn area.

How much is a small ceremony on the grounds (with no reception inside)?

$400, which reserves your choice of either the Main Fountain or the Gazebo for one hour and is limited to 50 guests. Chair set-up is not allowed. The rain plan for this option is the covered porch to the right of the Main Collection Entrance.

Is the McNay available for rehearsal dinners?

Yes. The Lang Gallery Dining Package works well for Friday rehearsal dinners. Please see the Rental Brochure for more details.

How much is the deposit, and is it refundable?

The deposit is half of the rental fee. It is non-refundable. The remaining balance is due one month prior to the event.

What is the rain plan?

Either inside the Leeper Auditorium, or in the AT&T Lobby and Ewing-Halsell Reception Hall in the Stieren Center (see map.)

May I choose my own caterer?

You must select from our list of outstanding approved caterers, sure to please every palate and price range. Every company on the list has met the McNay standards of quality, service, and appropriate licensing. The lighting technician and the off duty SAPD officer are also McNay approved, but the client is free to choose all other vendors. All contracted vendors must be insured and carry coverage as stipulated by the McNay.

May I bring in the band of my choice?

Yes. Most bands play on the stage of the Leeper Auditorium, which measures 17’8” x 10’ and raises three feet out of the floor. There is a $150.00 AV fee (assessed to the client) for the band to use our electrical distribution panel.

Is there an outdoor area available?

Yes, the Blackburn Patio/Courtyard area is included if you select the Mansion Reception Package for your rental (as opposed to the Contemporary Reception Package). The Courtyard is most often utilized for the cocktail hour but remains open all evening for your guests to enjoy. Smoking is allowed in the Courtyard, as well as candles (which are not allowed inside the Museum.)

What are the event start and end times?

Event start times:

  • Saturday: 6 PM
  • Sunday: 6 PM
  • Wednesday: 6:30 PM
  • Friday: 6:30 PM

All events must end by 11:30 p.m.

When do my vendors have access to Leeper Auditorium to set-up my event?

As early as 1 p.m. the day of the event. If additional time is needed, a fee of $40 per hour will be charged to the client. All items must arrive/leave the day of the event. Vendors have one hour to load out.

Do I need an appointment for a walkthrough, and how do I know which dates are available?

Yes; please call 210.805.1782 or email to schedule a walkthrough appointment during the week, Wednesday – Friday, 10 a.m. – 5 p.m., and to check availability of the desired event date.

Are walkthroughs available on the weekends?

Saturday availability is very limited, and appointments are only held in the late afternoon when an evening reception is booked. Please call for availability. Self-walkthroughs are permitted with paid museum admission.

Do I have to pay for my bridal portrait on the McNay grounds if I have reserved the Museum for my wedding reception?

No. Simply call 210.805.1782 to let McNay staff know when you will be on-site, and you will not be charged the $30 photography fee.

Will a McNay staff member be on-site on my wedding day?

Yes. Events, Facilities personnel, and Security Staff will be on-site for the entire event.

For further questions regarding the McNay rental program, please contact the Events and Rentals Manager at 210.805.1782 or

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