Event Rentals /  F.A.Q.
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Frequently Asked Questions Regarding Rentals

What is the cost to have a reception at the McNay? $4,750 for either the Main Collection (Rental Option 2) or the Stieren Center option (Rental Option 3). The fee for both areas is $6,750 (Rental Option 1).

What is included in the rental fee? Designated rental space including one-hour in specified galleries for your guests to enjoy, parking, and museum security.

What is not included in the fee? Catering, table and chair rentals, liability insurance, and hiring of the off duty police officer if you are serving alcohol.

What is the capacity for seating in the area where dinner and dancing take place? The Leeper Auditorium can seat 250 guests with a dance floor and 300 without. The dimensions of the Leeper are 81’5” long and 43 feet wide, for a total square footage of 3,483 square feet. The hardwood floors in the Leeper serve as your dance floor. For smaller groups, the Octagon as well as the AT&T Lobby are great indoor dining areas.

If I want to have my wedding ceremony on site in addition to my reception, is there an additional fee and where would this take place? At the Koehler fountain, for an additional charge of $200. If you are having a reception inside the museum, you may seat up to 250 chairs in front of the fountain.

How much is a small ceremony on the grounds (without a reception inside)? $300, which reserves your choice of either the Koehler Fountain or the Gazebo/Fish Pond for one hour, and is limited to 50 guests. Chair set-up is not allowed. The rain plan for this option is the covered porch to the right of the Main Collection Entrance. Please see the Ceremonies on the Grounds tab under Event Rentals on the website.

Is the McNay available for rehearsal dinners? Yes. The $2,500 option works well for Friday rehearsal dinners. Please see the Rental Space Options an d Pricing section of the website.

How much is the deposit, and is it refundable? The deposit is half of the rental fee, i.e. $2,375. It is non-refundable.

What is the rain plan? Either inside the Leeper, or in the AT&T Lobby and Ewing-Halsell Reception Hall in the Stieren Center.

May I choose my own caterer? You may select from our list of outstanding approved caterers, sure to please every palate and price range. Every company on the list has met the McNay standards of quality, service, and appropriate licensing.

May I bring in the band or DJ of my choice? Yes. The only vendor needing prior approval is the caterer. Most bands play on the stage of the Leeper Auditorium, which measures 17’8” x 10’ and raises three feet out of the floor.

Is there an outdoor area available? Yes, the Blackburn Patio/Courtyard area is included if you select the Main Collection option for your rental (Rental Option 2). The Courtyard is most often utilized for the cocktail hour, but remains open all evening for your guests to enjoy. Smoking is allowed in the Courtyard, as well as candles (which are not allowed inside the Museum.)

Do I need an appointment for a walkthrough, and how do I know which dates are available? Yes; please call 210.805.1782 or email This e-mail address is being protected from spambots. You need JavaScript enabled to view it to schedule a walkthrough appointment to view the facility and to check availability of the desired event date.

Are walkthroughs available on the weekends? No; walkthroughs are only available during the week, Monday through Friday 9:00am to 4:00pm. Those wishing to view the Museum over the weekend will need to pay the admission.

Can I place a date on hold? Yes; for thirty days at no fee, preferably after a walkthrough. This courtesy will extend the right of first refusal to you should another party express interest in your date.

Do I have to pay for my bridal portrait on the McNay grounds if I have reserved the Museum for my wedding reception? No. Simply call 210.805.1782 to let the McNay Staff know when you will be on-site, and you will not be charged the $20 photography fee.

Will a McNay staff member be on-site on my wedding day? Yes. Facilities and Security Staff will be on-site the entire event. A Special Events Staff member will be on-site for the first hour, while the galleries are open to your guests.

 

 
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McNay Art Museum, 6000 North New Braunfels, San Antonio, Texas 78209
210.824.5368
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